The records are arranged into three subseries:

Boards & Commissions records includes rosters (often with numerous updated versions); documents dealing with attendance issues; correspondence dealing with the make-up, purpose, and operations of each agency; nominations from outside entities; resignations; documents relating to the decision-making process for appointments; and legal authorities for the various boards/commissions.

Records relating to individual board/commission members, arranged by name. Includes, in addition to the main file of names arranged in alphabetical order, other folders with name-related information. The folder for names beginning with letter "A" is at the end of box 20, those for names beginning with letters "B" through "R" are in box 21, and those for letters "S" through "Y-Z" are in box 22.

General subject files includes records generally relating to the management of city boards and commissions (including budgetary matters), records dealing with the City Store and its merchandize, and to official city gifts for various occasions.